Creating Signature on Outlook

Creating Signature on Outlook

Creating a Signature in Outlook Desktop App:


1- Open Outlook: Launch the Microsoft Outlook desktop application on your computer.

2- Access Signature Settings:
For Outlook 2019, 2016, and 2013: Click on "File" in the top-left corner, then select "Options." In the Outlook Options window, click "Mail" in the left pane, and then click the "Signatures" button.
For Outlook 2010, Click "File" in the top-left corner, then select "Options." In the Outlook Options window, click "Mail" in the left pane, and then click the "Signatures" button.

3- Create a New Signature:

1- In the Signatures and Stationery window, click the "New" button.
2- Enter a name for your signature (e.g., "Personal" or "Work") and click "OK."

4- Edit your Signature:
In the Edit Signature box, type your desired signature. You can include your name, title, contact information, website, and any other details you want to appear in your signature.
Format your signature using the available options for font, size, color, and style.

5- Set Default Signature (optional):
If you have multiple signatures and want to set one as the default for new emails or replies, use the "New messages" and "Replies/forwards" drop-down menus to choose your preferred signature.

6- Save and Apply:
Click "OK" to save your signature settings.



Creating a Signature in Outlook Web Mail (Outlook on the Web):

For Video Instruction: https://youtu.be/enPRI3BUIAg

1-     Sign in to Outlook on the Web: Open your web browser and navigate to Outlook on the Web login page (usually https://outlook.office.com).

2-    Access Settings: 

After logging in, click the gear icon ( •) in the top-right corner to open the Settings menu.

In the Settings menu, click on "View all Outlook settings" at the bottom. (Optional, May not be on the new version on outlook)



3-     Create a New Signature:

In the Settings window, select "Compose and reply" from the left sidebar. Scroll down to find the "Email signature" section.


4-     Create and Edit your Signature:
  Click on "New signature" to create a new signature. Or If you already have a signature, you can edit it.
  *Edit Signature name: Give your signature a name.

Enter your desired signature in the text box. Like in the desktop app, you can include your name, title, contact information, website, etc.


5-     Save Changes:

After creating your signature, click the "Save" button at the top/bottom of the Settings window to save your changes.

6. Select Default signatures:

Go to the default signatures section. Select the name of the signature you created to make your newly created signature the default signature when you compose new emails or reply/Forward emails automatically.
For New Messages: Select your signature name (the name you chose in step 4)
For Replies/Forward: Select your signature name (the name you chose in step 4)
Click Save.

Now, your signature is set up in both the Outlook desktop app and Outlook on the Web, and it will automatically be added to your new emails. Remember that you can customize or update your signature at any point in time by following the same steps.

PRO TIP: You can copy any staffs member's signature as a reference. Ensure to edit the title, address, phone and other relevant field to meet your specific requirements.


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